Technical
Program
Guideline

I. Review Process :

The papers submitted to the conference will be subjected to double-blind reviews by a maximum of three (03) reviewers, who will be experts in the corresponding sub-field. The field experts for the reviewing process are selected nationally (60%) and internationally (40%). The Technical Program Committee also consists of international members who are experts in the tracks designated to support the review process.The conference review process adheres to the IEEE Reviewing Guidelines.

II. Paper Quality Assurance :

Ensuring the quality, integrity, and relevance of all accepted papers is a top priority for ICARC 2026. The Technical Program Committee (TPC) will implement a structured review and quality control process, adhering to IEEE best practices.

  1. Language Quality and Clarity

    2. The TPC and Track Chairs/Co Chairs will oversee the language quality of submitted papers. Authors are encouraged to proofread thoroughly to ensure professional and clear English.

  2. Acceptance ratio.

    3. ICARC 2025 maintained an acceptance ratio of 45%, reflecting a strong commitment to quality. For ICARC 2026, the TPC aims to maintain a similar standard, targeting an acceptance rate of 40–45% to preserve the rigor and academic excellence of the conference.

  3. Compliance with IEEE Format

    4. All submissions must strictly adhere to the IEEE standard conference paper format. Authors are provided with official IEEE templates and formatting instructions. Prior to the double-blind peer review, a desk review will be conducted to screen submissions for compliance.

    Papers will be desk rejected for the following reasons:

    • Exceeding the maximum length of six (6) pages.
    • Not aligned with the conference themes or scope.
    • Not conforming to the IEEE formatting guidelines.
    • Written in poor English that hinders understanding.
    • Plagiarism exceeding 30%, as checked via Turnitin.

  4. Camera-Ready Submission

    5. Upon acceptance, authors must submit their camera-ready version using the official IEEE camera-ready guidelines. The Publication team will work closely with authors to ensure formatting compliance and that reviewer comments are appropriately addressed. Final submissions will be reviewed again by the TPC before inclusion in the program of the Conference.

  5. No-Show Policy

    6. Papers that are accepted but not presented (i.e., no-show by any authors) will not be included in the official conference proceedings submitted to IEEE Xplore.(pending approval)

  6. Conference Management System

    7. Microsoft CMT will be used as the official Conference Management Tool for paper submission, review, and communication.

  7. Plagiarism Policy

    8. All papers will be screened for originality using Turnitin. Submissions with a similarity index exceeding 30% will be automatically rejected.

  8. Final Decision Authority

    9. The final decision regarding the acceptance or rejection of any submission lies with the Technical Program Committee, based on originality, relevance, quality of writing, and reviewer feedback.

III. Selection of the Best Paper of Each Track and Conference:
  1. Nominated papers for each track will be shortlisted based on the review score (average score of 4.0+ out of 5.0).
  2. On the day of the Technical Sessions, the session chairs and members nominated from TPC will together take the decision on the best paper of each track by considering the status/quality of presentations.
  3. The best paper of the conference will be selected among the best paper of each track, by the TPC chair together with session chairs.
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